What to do if you get a NY State Worker’s Comp Board Penalty Letter
March 11, 2021
What to do if you get a NY State Worker’s Comp Board Penalty Letter

The NY Worker’s Comp Board is a state agency in charge of making sure that employees who are injured at work receive treatment and wage replacement benefits. They also ensure that unscrupulous employers don’t shift their liabilities to the Uninsured Employer’s Fund by auditing payroll and income tax filings for compliance with the statutory worker’s compensation laws. Their ultimate goal is to identify uninsured employers and get them in compliance and they take their duty seriously so beware if you end up in their cross hairs. It usually takes more than you think to make it go away.


How will you be notified?

The Worker’s Comp Board will notify an employer of their inquiry with a letter; it is imperative that you do not ignore this inquiry or there can be severe monetary consequences. You typically have 30 days to provide the evidence of coverage or evidence that no coverage was required. If the notice is not responded to the Worker’s Comp Board will automatically generate a penalty notice for the period of time in question. The entity is presumed uninsured, and the penalties are assessed at a rate of $2,000 for each 10-day period that insurance has been unverified which will continue to accumulate over the time of your dispute. You will receive a statement asking that you remit payment within 30 days to avoid collections and the account will be sent to a collections agency after that time period pursuant to NY State Tax Law.
It is the employer’s responsibility to prove that you either had the required insurance or were not required to provide it. Disputes of any items on the statement should be submitted through the appeal/review process indicated on the original invoice, penalty notice or board decision. Your very first step in addressing this penalty is to gather all of your documents. If you have insurance start with you C-105 Certificate of Employer’s liability insurance or the policy declarations page. It’s possible that coverage was replaced with a new carrier and hasn’t yet been updated in the tracking system. In New York State, the policy information is tracked by the Worker’s Comp Board and can be
viewed publicly here.  New York is very astute in tracking compliance so you’ll be lucky if this is all it will take.


How to prepare.

The Worker’s Comp Board expects legally documented proof to reverse the penalty. A vague letter from an employer, or an accountant, that coverage was not required during the period in question will not suffice. Payroll and tax records are your best source of information when it comes to your business.
Gather your NYS-45 and IRS 941 payroll tax forms for all years in question. You may also want to gather your completed income tax returns, 1099-Misc forms and any other evidence you have of the true independence of your contractors. Communicate with the Worker’s Comp Board, respond to their letter with everything that they have asked for and make sure that you keep your eyes open for mailed correspondence from the board. They may ask for additional information or forms.


What to do if it’s too much to handle.

If the process seems too daunting, or you’re going in circles and getting nowhere, you might consider the advice of a lawyer. An experienced attorney may better understand what the Worker’s Comp Board is looking for and why. They may also ensure that the documents produced are the ones necessary to resolve the issue without creating new ones. Lastly, a lawyer may be able to help resolve the issue faster which can result in a much lower penalty and let you get back to business faster.


Penalty payment options.

If your business was in-fact not compliant with worker’s compensation coverage when required, act quickly to respond. Penalties accrue every ten days and will add up quickly over time. The penalties assessed can be paid on a payment plan. Set up a payment plan, and make sure that the payments are made consistently until the balance is paid in full. Failure to make good on this debt will affect your ability to obtain worker’s compensation coverage in future businesses, and they have a very long memory.


Services available to you that help.

Moving forward make sure that you work closely with your lawyer, accountant, payroll provider and insurance broker to ensure that you have an effective process when it comes to opening or closing a business, starting a new payroll, sub-contracting work or working with vendors.


Using an Administrative Service Organization, such as
SimcoHR, can drastically reduce your chances of being caught off-guard with compliance issues of all kinds including all statutory duties.

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June 2, 2025
When school lets out, many working parents face a new set of challenges: piecing together childcare, coordinating summer camps, adjusting work schedules, and simply trying to maintain a sense of balance. For employers, this season presents a valuable opportunity to demonstrate empathy and build stronger connections with your workforce—especially your working parents. By offering the right policies, benefits, and workplace flexibility, your company can help parents manage the summer shuffle—while keeping productivity and morale strong. Here are a few impactful ways to make that happen. 1. Offer Flexible Scheduling Options Summer schedules are rarely predictable, especially for parents with younger children or teens involved in day camps, sports, or part-time jobs. Allowing employees to shift their working hours or compress their workweeks can be a game-changer. Early start and end times, four-day workweeks, or staggered hours give parents the flexibility to handle family logistics without sacrificing their jobs. What you can do: Encourage managers to have open conversations with team members about their summer availability. Promote cross-training so employees can support each other during flexible hours or time off. Formalize a “Summer Flex Hours” program to show company-wide support. This kind of trust-driven flexibility not only improves work-life balance but also boosts engagement and retention. 2. Revisit Your Remote or Hybrid Work Policy For companies that support remote work, summer is an ideal time to offer extra flexibility. Parents may need to be closer to home for child supervision or to avoid time-consuming commutes during camp drop-offs and pickups. Even one or two remote days per week can ease the mental load on parents—helping them stay focused and productive during working hours. And it signals a deeper commitment to employee wellbeing. Ways to implement: Offer a seasonal “summer remote work option” if your company is traditionally office-based. Empower department heads to tailor remote work flexibility to their team’s needs. Reinforce accountability and results-based performance to support this model. Tip: Simco is happy to help you review your remote work policy for both compliance and employee satisfaction! 3. Promote and Educate on Dependent Care Benefits Many organizations offer dependent care support, but employees often forget—or aren’t aware—of what’s available. Summer is a perfect time to highlight programs like: Dependent Care FSAs (tax-free childcare reimbursements) Childcare subsidies or stipends Backup care assistance Employee Assistance Programs (EAPs) with parenting or caregiver resources Tip: Create a simple “Summer Benefits Guide” or a quick email campaign highlighting available benefits. If your team uses a digital portal or app, make sure this information is easily accessible and up to date. 4. Plan Ahead for PTO and Team Coverage Summer means vacations—and for working parents, this might be the only chance they get to spend extended time with their families. That’s why it’s crucial to encourage early vacation planning and transparent communication among teams. Strategies to support summer PTO:  Ask employees to submit summer PTO requests as early as possible. Use shared calendars and collaborative tools to coordinate team coverage. Train back-up team members ahead of time to avoid last-minute stress. Consider adding a floating summer holiday or mental health day to give employees a breather. When employees feel supported in taking time off, they’re more likely to return refreshed and ready to re-engage. 5. Build a Family-Friendly Workplace Culture Supporting working parents isn’t just about policies—it’s about creating a culture of empathy and understanding. That starts with leadership modeling flexibility, and continues with teams who respect boundaries and accommodate personal obligations. Ideas to build culture: Create a parent resource group or Slack channel to exchange ideas and support. Share local summer camp or childcare resources in your company newsletter. Avoid scheduling late afternoon meetings that may interfere with family commitments. Celebrate family milestones or kid-friendly moments in a light-hearted way. These small cultural cues can go a long way in helping working parents feel seen, supported, and valued—especially during a season that’s often more stressful than relaxing. Final Thoughts Supporting working parents through summer break isn’t just the right thing to do—it’s a smart business strategy. Offering flexibility, benefits education, and an understanding culture helps companies retain top talent, foster loyalty, and create a healthier workplace for all. Need Guidance? At Simco, we specialize in helping businesses implement people-first policies and scalable benefit solutions. If you’re looking to enhance your workplace support for parents (or all employees), our specialists are here to guide you! Let’s talk about how we can help your workforce thrive—this summer and beyond.
May 30, 2025
Let’s be honest—mid-year reviews often don’t get the attention they deserve. They sneak up between vacations, project deadlines, and Q3 planning. But when done right, these check-ins can be one of the most valuable tools you have for keeping employees engaged, aligned, and growing. They’re not just about checking a box or filling out a form. Mid-year reviews are a chance to reconnect, recalibrate, and reenergize your team—and they can have a big impact on retention and performance. So, how do you make these conversations count? Let’s break it down. Why Mid-Year Reviews Actually Matter Think of the mid-year review as a strategic pit stop. You’ve made it halfway through the year—now’s the time to assess what’s working, what needs adjusting, and where your people want to grow. And here’s why that matters: Companies that implement regular performance feedback see 14.9% lower turnover rates than those that don’t, according to Gallup Employees who receive consistent feedback perform better and are more engaged overall, according to studies conducted by the Harvard Business Review Employees are far more likely to stay when they know their growth is supported The takeaway? People want feedback. But more importantly, they want useful feedback—along with the tools to take the next step forward. What to Ask: High-Impact Questions Performance reviews should feel like conversations, not interrogations. Open-ended, thoughtful questions help create space for honest dialogue. Below are a few ideas to keep the conversation flowing—and meaningful. Goals & Achievements What’s been your proudest accomplishment this year? What challenges have you worked through—and what did you learn? Are we on track with the goals we set earlier this year? Strengths & Value What are you most confident about in your role? Where do you feel you're making the biggest impact? Growth Opportunities Are there any skills you’re itching to develop? Where could we offer more support or resources? Looking Ahead Where do you see yourself a year from now? What kind of training or experiences would help you get there? This isn’t just about reviewing the past—it’s about setting the tone for the future. Turning Feedback into Development: Exploring the Role of Learning Management Systems Identifying growth opportunities during a performance review is just the first step—real transformation happens when you take action on that feedback. One effective way to support employee development is by leveraging a Learning Management System (LMS) . An LMS provides a structured and scalable way to turn feedback into forward momentum—whether you're preparing someone for a promotion or helping them build confidence in new skills. Key LMS features that support performance development include: Personalized learning paths aligned with individual or team goals Access to broad training libraries, including compliance and skill-building content Tools to track progress and measure learning impact Engaging elements like AI assistance, gamification, and peer learning These tools transform performance feedback into growth, helping businesses create a continuous learning culture. Look No Further At Simco , we support our clients through every stage of the performance management journey — from crafting the right review questions to delivering personalized, scalable learning opportunities. Our integrated HCM technology includes the isolved Learn & Grow Module, which features: 89,000+ courses including SCORM and state-compliant training Custom curriculums for individuals and teams AI-driven search and chatbot support Dashboards, reporting, gamification, and more Final Thoughts: Mid-Year Reviews Are a Strategic Lever Mid-year reviews are more than a checkpoint — they’re a chance to re-engage your team, show appreciation, and chart a clear path forward. When you treat them as an opportunity for dialogue, reflection, and action, the benefits ripple across retention, morale, and performance. Want to make your next round of reviews truly impactful? Let’s talk about how Simco can help streamline your process and empower your people.
May 15, 2025
Each spring, New York State enforces a residential burn ban from March 16 through May 14 to help prevent wildfires. As of yesterday, the ban has officially been lifted , but fire safety should remain top of mind. While the Finger Lakes has seen steady rain this week, the risk of fire can still escalate quickly with a few dry, breezy days. If you’re planning to burn brush, enjoy a backyard fire pit, or take part in spring clean-up, it’s important to do so with caution. Why Does the Burn Ban Exist? The annual burn ban is in place to reduce the threat of wildfires during one of the most vulnerable times of the year. In early spring, before trees and vegetation fully green up, dead grass, leaves, and branches are dry and highly flammable. Combined with seasonal winds and low humidity, even small outdoor fires can spark large, fast-moving wildfires—especially in rural areas. This proactive ban has proven to significantly lower the number of wildfires across the state each year, protecting homes, farmland, and natural habitats. What Homeowners Should Do Now With the ban lifted, it’s a good time to: Review your homeowners insurance to ensure you're protected against fire-related damages. Practice safe outdoor burning , such as keeping fires a safe distance from structures and never leaving them unattended. Consider additional coverage for properties with wooded acreage or high-risk features. At Simco , we’re here to help you navigate risks like these—before they become problems. Whether you need a policy review or simply want to make sure your coverage keeps pace with your lifestyle, we’re just a call or click away .

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